Schedule no more time than is absolutely necessary. Most meetings are planned for an hour when they should be no more than 20 minutes, 30 minutes, or 45 minutes. Begin on time. Waiting for stragglers simply encourages them.
If you have a lot to get done and can't spend more than an hour in a meeting then try scheduling half-hour meetings instead. This not only saves time but also means less stress for you all.
Remember, you are there to accomplish something so don't waste anyone's time by going over anything pointless. If you haven't reached a conclusion by the end of the meeting then you definitely need to shorten it or cancel it altogether.
The most important thing to remember about meeting length is to be respectful of everyone's time. No one wants to feel like they're being dragged from place to place nor do they want to be left out of important decisions because they couldn't make it in during lunch or after work hours. Be aware of this fact and you'll meet people's expectations.
How Many Meetings Are There in a Day? Meetings typically run between 31 and 60 minutes. So, theoretically, you could fit between 8 and 16 meetings into an 8-hour day. In practice, people usually meet for much less time than that, so there can be up to 30 meetings in a single day.
A meeting isn't necessarily over when the attendees leave the room. Some meetings may need to be reconvened with fewer participants or further away from each other. Thus, several hours might pass without anyone seeing another person.
In addition, some meetings may last longer than others. A meeting to discuss future plans may continue for an hour after everyone else has left. This extra hour is not required by any rule and would not be counted as a meeting. However, if this long discussion leads to a new plan being put into action, then it becomes necessary to record this as a new meeting. Since plans often change during these extended discussions, it's important to note what was decided and who made the decision.
So, in conclusion, there are between 8 and 30 meetings per day. Most days, there will be around 10 meetings.
The duration of your meetings Stick to 20 to 30 minutes for regular sessions, unless someone in the family requests to prolong the topic. When hosting regular meetings, the purpose is to check in with everyone quickly, not to have everyone sit together for the entire evening. If you run into issues needing more time, plan to wrap up discussions in the next meeting.
It's recommended that you hold one family meeting each month, but you can decide how often you want to meet depending on your situation. It's helpful if there are no major events scheduled during times when you won't be able to meet as a family. For example, if one of you will only get home late at night once a week, it's not necessary to have an early morning meeting every day just because you have the opportunity to do so.
Have a guest attend your first meeting. Ask someone who isn't involved in your family's life why they think it's important for you to meet as a group regularly. You'll probably learn something about how you're all connected even though you may not realize it yet!
You should try to keep the meetings short and sweet. Sometimes people have other things to do than listen to you drone on and on, so keep this in mind when planning what topics we'll cover in each session.
It all depends on how productive you are during each meeting.
In practice, it is difficult for anyone to have more than 10 or 15 meetings in a single day. Human beings are not designed to sit through lengthy conversations without interruption. We get distracted by things outside of the room, lose focus, get bored... You name it!
Even if you limit yourself to having only one meeting at a time, it is still very possible to have too many meetings if they are not structured properly. The more formal the setting is, the longer it will take to make a decision. In informal settings, people tend to jump right into discussing topics; there is no set structure so decisions can be made quickly.
In any case, no one should spend more than an hour in a meeting. If you go past that, you're wasting time.
In terms of frequency, it is best to have fewer but better meetings. This means having shorter discussions about relevant issues, making decisions quickly and moving on. Avoid holding meetings just to hold them - have a purpose for every meeting you hold.